Key Responsibilities

• Daily Administrative Support: Assist the executive with daily administrative tasks, including scheduling appointments, organizing meetings, and managing documents.

• Meeting Preparation: Responsible for preparing meetings, including drafting agendas, preparing relevant materials, and recording meeting minutes.

• Communication Management: Handle emails, phone calls, and other communications for the executive to ensure accurate information transfer and timely responses.

• Internal Coordination: Coordinate with various departments within the company to ensure the effective execution of the executive's directives and plans.

• External Liaison: Act as the executive's representative, maintaining good relationships with external partners, clients, and other stakeholders.

• Confidentiality Management: Handle sensitive information with discretion and maintain confidentiality in all matters related to the executive's work.

• Travel Requirement: Willingness to frequently travel to Shenzhen or be stationed in Shenzhen as needed.

Requirements

• Educational Background: Bachelor’s degree or equivalent experience in administration, business, or a related field.

• Experience: Previous experience as a personal secretary or in a similar administrative role is preferred.

• Communication Skills: Excellent verbal and written communication skills in both English and Chinese (Putonghua)

• Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks effectively.

• Technical Proficiency: Proficient in Microsoft Office Suite and other relevant software applications.

• Discretion: Ability to handle confidential information with integrity and professionalism.

• Adaptability: Flexibility to adapt to changing priorities and work in a fast-paced environment.

• Interpersonal Skills: Strong interpersonal skills to interact effectively with various stakeholders.