Manage the full tender cycle — including opportunity identification, documentation preparation, pricing, submission, follow-up, and post-award actions.
Ensure all tender submissions are accurate, compliant, and submitted within strict deadlines.
Maintain a deep understanding of HA/DH procurement policies, regulatory frameworks, and procedural updates.
Handle cluster enquiries, shortages, product clarifications, and ensure ongoing contract compliance.
Coordinate with 3PL/4PL partners for tender-related logistics, supply management, and negotiation of service costs.
Support tender forecasting, annual budgeting, and sales planning.
Develop and maintain strong working relationships with CPO, HA cluster pharmacists, DH, CHP, and government procurement teams.
Conduct regular visits to CPO and HA to gather insights on demand trends, pipeline opportunities, and tender forecasts.
Provide timely support during audits, compliance checks, and supplier queries from government institutions.
Analyze demand patterns, competitor pricing, and market gaps to optimize future bidding strategies.
Maintain a complete and updated Tender Database for all products, bids, outcomes, and reference pricing.
Track contract expiry, re-tender cycles, new enlistment opportunities, and relevant market intelligence.
Collaborate closely with the Supply Chain team to ensure uninterrupted delivery to HA/DH as per contract terms.
Ensure timely delivery schedules, order fulfilment accuracy, and supply optimization to meet contractual obligations.
Anticipate risks (e.g., stock-outs, regulatory delays) and implement preventive actions.
Prepare weekly reports on tender status, submissions, contract performance, and cluster-wise consumption.
Provide monthly competitor analysis, pricing insights, and strategic recommendations for future tender cycles.
5–7+ years of pharmaceutical tender management experience in public sector procurement
Proven end-to-end ownership of tender lifecycle (opportunity identification, pricing, documentation, submission, award, and post-contract management)
Strong knowledge of Hong Kong public procurement systems, including HA, DH, and CPO tender processes.
Experience in tender pricing strategy, competitor analysis, and bid optimization
Familiarity with regulatory and compliance requirements for pharmaceutical public tenders (GMP, product registration, documentation standards)
Strong stakeholder management experience with government procurement teams, hospital clusters, and healthcare institutions
Experience coordinating with supply chain, 3PL/4PL partners to ensure contract fulfillment and delivery compliance
Excellent documentation, analytical, and coordination skills with high attention to detail and deadline discipline
Strong communication and negotiation skills across internal teams and external stakeholders