Key Responsibilities

1) Spot Bid Execution & Coordination

• Manage and execute spot bid requests across digital platforms (Ariba / GoComet / Coupa / Zycus), ensuring on-time and compliant submissions.
• Coordinate closely with overseas offices, agents, and partners to collect air & ocean spot rates under tight timelines.
• Proactively follow up on pending rates and missing inputs to avoid delays or disqualification.
• Validate rate structures, assumptions, and service scope to ensure competitiveness and accuracy before submission.
• Ensure same-day execution of time-sensitive spot bids through real-time coordination within defined working hours.

2) Speed, Quality & Win Ratio Focus

• Balance speed and pricing quality in fast-turnaround bidding environments.
• Track bid outcomes (win/loss/no-bid) and support basic analysis to improve future competitiveness.
• Flag market challenges, capacity issues, or non-competitive lanes early to the pricing lead.
• Identify recurring gaps in rate inputs, lane coverage, or response time, and propose practical improvements to raise bid effectiveness.

3) Internal Communication & Reliability

• Act as a dependable primary execution point for regional pricing leads during designated working hours, allowing senior resources to focus on strategy and negotiations.
• Maintain structured records of spot bids, deadlines, assumptions, rates, and outcomes for reference and reporting.
• Provide continuity of execution during peak bidding periods and team leave cycles.
• Support ad-hoc urgent pricing tasks as business requires.

Core Attributes (Critical for Success)

This role is best suited for someone who:

• Thrives in time-critical, high-volume pricing environments.
• Is highly structured, disciplined, and detail-oriented—even under pressure.
• Proactively chases inputs and closes loops instead of waiting to be reminded.
• Understands that speed, completeness, and responsiveness directly impact win ratio.
• Is comfortable working behind the scenes, enabling others to succeed, and maintaining consistent execution quality.
• Communicates clearly and concisely, especially when coordinating across multiple stakeholders and time zones.

Technical & Experience Requirements

• 2–5 years of experience in freight forwarding, logistics pricing, customer quotation, or operations support, preferably with exposure to spot quotes or platform-based bids.
• Good understanding of air freight pricing and trade lanes; ocean freight spot pricing exposure will be an advantage.
• Strong Excel skills and comfortable managing rate data, validating rate structures, and maintaining bid trackers.
• Experience with Ariba, GoComet, Coupa, Zycus, or similar digital procurement platforms will be a strong advantage.
• Diploma or degree in Logistics, Supply Chain, Business, or a related discipline preferred.

Internal Communication & Reliability

• Act as a key execution support point for regional pricing leads during designated working hours, allowing senior resources to focus on strategy, negotiations, and complex pricing matters.
• Maintain structured records of spot bids, deadlines, assumptions, rates, and outcomes for reference and reporting.
• Provide continuity of execution during peak bidding periods and team leave cycles.
• Support ad-hoc urgent pricing tasks as business requires.