JOB SUMMARY :

The HR Administrator is responsible for providing administrative and operational support to the Corporate Human Resources department. This role assists with daily HR activities, employee documentation, data management, and coordination with internal teams. The position requires strong organisational skills, attention to detail, and the ability to support HR operations smoothly and professionally.

PRINCIPAL ACCOUNTABILITIES :

1. HR Administration & Documentation

• Maintain and update employee personnel files, records, and HR documentation.

• Prepare transfer memos, and other HR-related documents.

• Support onboarding and offboarding processes, including document collection, induction arrangements, and exit procedures.

• Ensure all employee records are kept confidential and comply with company policy.

2. HR Operations Support

• Provide daily administrative support to the Corporate HR team across recruitment, payroll coordination, training, and general HR functions.

• Assist in maintaining HRIS data (e.g., personal details, employment movements, leave records).

• Handle general HR enquiries from employees and provide accurate information or escalate when necessary.

• Support preparation of HR reports, statistics, and monthly updates.

3. Leave & Attendance Administration

• Support the maintenance and verification of attendance records, leave applications, and related documentation.

4. Employee Engagement & Communication

• Assist in organising employee activities, training sessions, wellness programs, and company events.

• Help prepare HR announcements, circulars, and internal communication materials.

• Support staff activities such as celebrations, recognition programs, and internal campaigns.

5. General HR Support

• Assist in procurement of office supplies related to HR or employee services.

• Coordinate with other departments regarding HR operational needs.

• Handle ad-hoc tasks assigned by the HR Manager or senior HR team members.

PERSON REQUIREMENT

Education Level:

• Higher Diploma or Bachelor’s Degree in Human Resources Management, Business Administration, or related fields.

Years of Experience:

• 1–3 years of HR administrative experience preferred (hospitality industry experience is an advantage).

• Fresh graduates with strong interest in HR will also be considered.

Other Professional Qualifications / Technical Skills / Knowledge required:

• Good organizational and administrative skills.

• Strong attention to detail and accuracy.

• Good communication and interpersonal skills.

• Proficiency in MS Office (Excel, Word, PowerPoint).

• Ability to maintain confidentiality and handle sensitive information.

• Basic understanding of HR practices and labour regulations is preferred.