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Recruit Ref: L0528082
Posting Date: 2021-08-24
German Swiss International School
German Swiss International School

The German Swiss International School (GSIS) is one of Hong Kong's leading international schools with 240 faculty and staff providing quality, holistic education to a multinational student body of approximately 1250 students. The school is organised into two Streams, German and English leading to qualifications in the German International Abitur and I/GCSE & IBDP respectively. We are inviting applications from experienced candidates for the following position, commencing as soon as possible or as mutually agreed.


We are looking to recruit a team player who will assist organizing and running all afternoon activities for the students that take place after the end of school during the week as well as during summer and Easter holidays at both the Peak and Pok Fu Lam Campus. The successful candidate will be supporting the team leader in evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.



  • Assisting with the booking system and ensuring up to date information, maintaining database.
  • Coordination and administrative handling of all sport tournaments/friendlies and Sport ECA related matters and camps.
  • Support faculty in administrative arrangements for internal and external fixtures, tournaments and competitions.
  • Overseeing plans for purchase of equipment/ service and supplies.
  • Following and enforcing School’s procurement procedure and support the Operations Director in creating a procurement policy.
  • Reviewing, comparing, analysing and approving products and services to be purchased.
  • Managing inventories and maintaining accurate purchase and pricing records.
  • Liaising with end user to draw up product specification.
  • Managing procurement process, assist in compiling quotation and tender documents, manage communication with tenderers, oversee tender administration.
  • Negotiate and build relationships with vendors



  • University graduate
  • At least 2 – 4 years’ experience in an administrative role
  • An analytical, problem-solving personality with the ability to negotiate and build relationships with vendors
  • Experience with data entry, database management, and reporting and compliance
  • SAP knowledge and experience working in travel management would be an advantage
  • Fluency in both German and English languages would be desirable
  • Team spirit, self-motivated and proactive working style


GSIS offers benefits such as competitive salary, medical health insurance, 20 days’ annual leave, in-house cafeteria and 13th month salary payment. Staff bus transportation is provided between Central and the Peak Campus, subject to availability. We welcome candidates who show a commitment to continuous professional development and are willing to contribute to wider school activities.



If you are interested in joining our team, please apply via the GSIS online recruitment portal (, to the Director of Human Resources.

Further information on the school, its facilities and programmes are available on the school’s website

Applicants not invited for an interview after four weeks may consider their applications unsuccessful.  Personal data collected will be used for recruitment purposes only. GSIS is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Full background checks will be conducted to safeguard all students at GSIS.

Education / Training 
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Full Time 
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