Job Descriptions

• Provide general administrative service to department or upper management in support of all relevant works and activities
• Manage calendars, organize meetings, welcome visitors, accept phone calls, take messages and take care of travel arrangements for senior managers
• Work with upper management on prioritized clerical tasks and correspondence, allowing senior managers to focus on decision-making and higher-level responsibilities
• Serve as a link between senior managers and junior staff, and contribute to better organization and planning
• Coordinate meetings, prepare presentation materials and accurately recording minutes from meetings
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Compile statistics and draft proposals / reports; maintain documents e.g. policies and guidelines
• Supervise junior administrative staff
• Perform any other tasks assigned by supervisors

Requirements

• A Degree in any discipline
• Minimum 5 years of proven experience as an executive assistant or other relevant administrative support experience, prior work experience in hospital industry is preferred
• Strong sense of discipline, good time management, can work under pressure, , independent and self-motivated
• Strong organizational skills and ability to multitask
• Good analytical ability and judgement, as well as good interpersonal and communication skills
• A proactive approach to problem-solving with strong decision-making skills
• Leadership potential and commitment
• Commended in both written and spoken in English and Chinese
• In-depth understanding of entire MS Office suite

*Gleneagles always prioritizes staff’s well-being and work-life balance. Join us now to enjoy our enhanced leave package with Family Care Leave, Birthday Leave, etc! We also offers Voluntary Provident Fund Scheme - employer's contributions including MPF equal to 8% of employee's basic salary, with no cap. Join us and let us be your long-term partner through your journey of career development!