The Person

• Assist in the daily operation of records management function to ensure records integrity and easy records retrieval.
• Assist in monitoring the performance of outsourced operators for scanning and indexing documents against the performance pledge.
• Assist in managing the lifecycle of offsite records, including retention, storage, and disposal.
• Assist in organizing, indexing, and classifying corporate archives for easy retrieval and reference.
• Provide training to outsourced operators on proper work procedures and prompt awareness of pre-defined guidelines on scanning and indexing documents.
• Assist in coordinating with the service provider on the implementation and maintenance of the customization program for the Electronic Record Keeping System to streamline scanning and indexing processes.
• Compile operational statistics for scanning and indexing documents for the records management function.
• Provide other general support as directed.

The Job

• Degree holder with at least 2 years’ experience in records management or information management or equivalent with demonstrated knowledge of electronic records and records management processes in a sizeable organization.
• Good knowledge in records management or information management and their related practices.
• Good knowledge or experience in Electronic Document Management System or Electronic Recordkeeping System or equivalent.
• Good communication skills in both English and Chinese.
• Customer-oriented and strong interpersonal skills.
• Good coordination and teamwork, and able to work independently

Attractive remuneration package will be offered to suitable candidates. To apply, please send your application with full resume and reference quoted to Human Resources Manager by fax: 2882 4466 or through online application: https://careers.hkhs.com/

Applicants not invited for interview within 8 weeks may consider their applications unsuccessful.

You are welcome to visit our website www.hkhs.com to learn more about us.

Personal data provided by job applicants will be used strictly in accordance with the Housing Society’s personal data policies which is available in our website and obtainable upon request. Applicants may be considered for other suitable positions within the Housing Society and all personal data of unsuccessful candidates will be destroyed within 6 months upon completion of the relevant recruitment exercises.