The Job

• Assist in updating working manuals and guidelines as prescribed by the supervisor.
• Draft simple correspondence and quotations; compile reports and email etc. as assigned by the supervisors.
• Prepare monthly statements, generate reports (e.g. arrears reports) from system for checking / matching records according to pre-determined schedule or supervisors’ instruction.  
• Settle the payments on time and make sure the payments (e.g. invoice and refund, etc.) are accurate.
• Follow up with vendors for order; procure office equipment, stationeries etc. as directed by supervisors.
• Perform other clerical duties, such as housekeeping of records (e.g. inventories / fixed asset record, etc.), filing, cash box book-keeper etc.
• Explain relevant policies and procedures independently upon enquiries. For emergency and complicated cases, diligently refer cases to other teams / supervisors with detail information.
• Assist in system input (e.g. budgeting, purchase requisition, purchase approval, insurance claim, etc.) as assigned by supervisor.
• Assist in contract management issues such as monitoring the expiry dates of the contracts and alerting relevant parties.
• Assist in tenancy management issues such as updating the tenancy records in systems / preparing documents for commencement and termination of tenancies / monitoring defects rectification progress after commencement of tenancy or flat refurbishment.
• Deliver quality customer services by providing accurate and precise information to tenants and prospective tenants.
• Deal with internal and external working partners to solve possible problems and propose areas for improvement to ensure the administrative effectiveness of the estate.
• Provide support to any ad-hoc tasks assigned by the supervisors.

The Person

• Higher Diploma or above. 5 passes in HKCEE including English and Chinese, or equivalent. 5 subjects in HKDSE attaining level 2 in English Language & Chinese Language.
• Minimum 3 years post qualification working experience in recognized welfare organization; elderly or family services preferable.
• Proficiency in English and Chinese.
• Good PC knowledge in Word Processing, Excel, PowerPoint.
• Strong interpersonal and negotiation skills.
• Good team player.
• Able to work independently and multitasking.
• Self-motivated and committed to serve the elderly; caring attitude.
• Attentive to details, systematic, self-initiative and willing to follow through tasks independently
• Able to work under tight schedule.

Attractive remuneration package will be offered to suitable candidates. To apply, please send your application with full resume and reference quoted to Human Resources Manager by fax: 2882 4466 or through online application: https://careers.hkhs.com/

Applicants not invited for interview within 8 weeks may consider their applications unsuccessful.

You are welcome to visit our website www.hkhs.com to learn more about us.

Personal data provided by job applicants will be used strictly in accordance with the Housing Society’s personal data policies which is available in our website and obtainable upon request. Applicants may be considered for other suitable positions within the Housing Society and all personal data of unsuccessful candidates will be destroyed within 6 months upon completion of the relevant recruitment exercises.