The Job

• Assist in the daily operation of records management function to ensure records integrity and easy records retrieval.
• Coordinate and support on managing records in EDMS/ERKS, and ensuring proper records classification, taxonomy, retention rules, etc.
• Assist in coordinating and supporting in the organizational and departmental records management projects/initiatives, in particular the implementation of ERKS project.
• Compile and maintain records register for ensuring compliance with the records management policies and procedures.
• Provide independent support service in the safe custody of corporate vital documents to ensure that the corporate vital records are properly maintained.
• Provide training to colleagues on various records management practices in EDMS/ERKS.
• Compile operational statistics for data analysis for records management function.
• Provide other general support as directed including but not limited to records digitization, records indexing, etc.

The Person

• Degree holder with at least 3-5 years’ experience in records management or information management or equivalent with demonstrated knowledge of electronic records and information management process in a sizeable organization.
• Sound knowledge in records management or information management and related practices is preferred.
• Strong knowledge of data processes and information systems.
• Good knowledge or experience in Electronic Document Management System or Electronic Recordkeeping System or equivalent
• Good research skills and ability to interpret analytical data.
• Proficient in using MS Office (Word, Excel & PowerPoint), CapturePro and BI Reporting.
• Good command of written and spoken English and Chinese.
• Strong interpersonal and communication skills and be attentive to details.
• A good team player and proactive.
• Ability to work under minimal supervision.

Attractive remuneration package will be offered to suitable candidates. To apply, please send your application with full resume and reference quoted to Human Resources Manager by fax: 2882 4466 or through online application: https://careers.hkhs.com/

Applicants not invited for interview within 8 weeks may consider their applications unsuccessful.

You are welcome to visit our website www.hkhs.com to learn more about us.

Personal data provided by job applicants will be used strictly in accordance with the Housing Society’s personal data policies which is available in our website and obtainable upon request. Applicants may be considered for other suitable positions within the Housing Society and all personal data of unsuccessful candidates will be destroyed within 6 months upon completion of the relevant recruitment exercises.