This job does not have online application
Recruit Ref: R9020201
Posting Date: 2023-05-24
Hospital Authority<br/>醫院管理局
Hospital Authority
Recruitment Day

Kowloon West Cluster
Executive Assistant IIIA(Ward) (REF: EAIIIA/KWC22923/32320)

Caritas Medical Centre, Princess Margaret Hospital, Yan Chai Hospital, Kwai Chung Hospital, North Lantau Hospital

HK$15,820 - HK$18,176 per month (See Remarks 1-3)

1. Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking.
2. Handle patients’ and visitors’ enquiries.
3. Maintain medical records, and if required, trace laboratory, radio-diagnostic and other investigation reports.
4. Assist in obtaining medical consultation appointments and arranging transport services for patients.
5. Perform recording and other administration procedures such as the patient admission and discharge procedures.
6. Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties.
7. Assist in Staff Rostering Systems entering.
8. Assist in giving instructions to supporting staff to carry out ward duties.
9. Assist in handling feedback and complaints with relevant departments.
10. Assist in co-ordination of meetings / training programs, prepare powerpoint files and draft meeting minutes.
11. Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol, patient information such as pamphlets.
12. Collect data, compile statistics and conduct simple analysis.
13. Support clinical research / education / teaching activities.
14. Ordering and handling patients’ diet and ward dispensary items.
15. Other related duties as assigned by the supervisor.

1. F.5/ S.5 with (a) or (b) below:
(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent;
(b) 5 subjects in HKDSE attaining the level specified below:
- Level 2 in English Language and Chinese Language; and
- Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent;
2. F.5/ S.5 with experience.

Preferred Attributes
1. Willing to work in ward area.
2. Good at interacting with people with customer service skills.
3. Able to perform typing and computer operation in MS Office and Chinese word processing.

1. Appointment will be on contract terms for an initial period of 1-3 years. 5% of total basic salary as end-of-contract gratuity may be offered upon completion of contract with satisfactory performance.
2. Retiring / retired Executive Assistant II(Ward) or Clerical Grade staff who possess 3 years’ working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age, if recommended for appointment, will be appointed to the rank of Executive Assistant II(Ward).
3. Applicants if find suitable, will be employed to undergo 6 months’ structured training. A monthly basic salary of HK$14,382 will be offered during the training period. Upon completion of training and subject to passing the assessment on skills and performance, the monthly basic salary will be increased to HK$15,820. Employment may be terminated if the selected applicant fails to pass the assessment after training.
4. Executive Assistant IIIA(Ward) with 3 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II(Ward) (monthly basic salary HK$18,335 – HK$22,287) subject to passing assessment and selection.
5. May be required to work irregular hours.
6. The selected candidate(s) will be posted to one of the hospitals in Kowloon West Cluster and may be required to work in another work location to meet service needs of the HA.
7. May be required to wear uniform and return to post during typhoons, rainstorm and other contingencies.
8. The renewal/extension of appointment will be subject to service needs and job performance.
9. For more information about this position, please watch the video via the following link :

If you are interested in the above position, please bring along application form HA(G)13, the original and copies of your academic certificates and employment references on the Recruitment Day. Application form HA(G)13 can be downloaded from HA's website(

Date: 31 May 2023 (Wednesday)
Time: 9:30 am - 12:15 pm
Venue: Meeting Room, 5/F, Central Nursing Division, Wai Oi Block, Caritas Medical Centre

Date: 7 June 2023 (Wednesday)
Time: 9:30 am - 12:15 pm
Venue: Lecture Theatre, LG 2, Nurses Quarters, Princess Margaret Hospital

Date: 14 June 2023 (Wednesday)
Time: 9:30 am - 12:15 pm
Venue: Meeting Room, 5/F, Central Nursing Division, Wai Oi Block, Caritas Medical Centre

Date: 21 June 2023 (Wednesday)
Time: 9:30 am - 12:15 pm
Venue: Lecture Theatre, 3/F, Block A, Yan Chai Hospital

Date: 28 June 2023 (Wednesday)
Time: 9:30 am - 12:15 pm
Venue: Lecture Theatre, LG 2, Nurses Quarters, Princess Margaret Hospital

* Please note that if there is Tropical Cyclone Warning Signal No. 8 or above / Black Rainstorm Warning Signal / Extreme Condition hoisted and is lowered at or before 7:30 am on the interview day, selection interview would be proceeded. Otherwise, the selection interview would be cancelled.

For enquiries, please telephone 2990 4208 or 2990 4202.

Job Position Level:
Employment Term:
Full Time 
Min. Edu. Level Req:
F.5 / HKCEE 
Minimum QF Level attained:
Total Working Exp:
$15,820 - $18,176 (Monthly)
This job does not have online application Hong Kong is a user-friendly online recruitment system for hiring workers. Users can search for jobs in the real estate industry like property managing, property consulting, and other real-estate jobs. Explore other jobs in auditing, advertising, banking, and retail. Adding to the job advice section in the site, job-seekers can view pages for career information, fitness articles, company profile and celebrities' work life.
Maximum 5 Temporary Records Limit Reached!
Please Login or Register!
Recruit will store the information provided relating to your preference for jobs and your personal details in our proprietary database. This information is held in the strictest confidence and will not be disclosed to any third party without your prior approval. We may use the personal data we collect to notify you about our new services and special offers. However, if you request to delete your personal information from our database, please contact us at