Human Resources (People and Culture) Coordinator

People & Culture Department

Job Summary:

We are looking for a highly organized and detail-oriented People and Culture Coordinator to join our team. In this role, you will support the day-to-day operations of the People & Culture department, with a focus on HRIS administration, recruitment coordination, training logistics, employee events, and general HR support.

Major Responsibilities

Recruitment & Onboarding

• Coordinate job postings, interview scheduling, and candidate communication.

• Prepare contracts and onboarding documents.

• Conduct onboarding formalities for new joiners.

HRIS & Data Management

• Serve as the primary administrator for our HRIS.

• Ensure accurate and timely data entry, updates, and maintenance of employee records

• Troubleshoot system issues and coordinate with vendors for upgrades or fixes.

• Manage system service renewals and related administrative processes.

Training & Development Coordination

• Coordinate training logistics, including venues setup and

• Organize and coordinate in-house first aid and fire drill training.

• Handle training subsidy applications.

• Handle the logistics of New Staff Orientation.

Team Collaboration & Support

• Work closely within the P&C team to achieve department goals and objectives.

• Proactively participate in team meetings, contribute ideas, and assist tasks, projects and events organized by the P&C Department.

• Collaborate with other supporting departments like Finance, Facilities Management teams to streamline processes and ensure effective coordination between departments.

Employee Events & Special Projects Coordination

• Coordinate staff events (e.g., Spring Dinner, Earth Day, etc.).

• Support HR-led special projects (e.g., employee engagement surveys, etc.).

General HR & Operational Support

• Act as a point of contact for employee queries on HR processes, policies, and systems.

• Manage work injury cases, including arranging panel doctor appointments and updating leave records in the HRIS.

• Handle departmental expenses and provide administrative support as needed.

• Act as the AO of the P&C department to be the point-in-contact to communicate and coordinate with other departments and from within when necessary

Job Requirements:

• Commitment to the mission, vision, and values of KFBGC.

• Processes around 1-3 years relevant working experience, fresh graduates academically principled in Human Resources Management would also be considered.

• Degree holder in relevant fields, such as Human Resources Management preferable.

• Proficiency in written and spoken English and Cantonese, and computer literacy.

• Excellent organizational and multitasking skills, with the ability to prioritize effectively.

• Ability to handle confidential information with discretion and maintain high ethical standards.

• Flexible and adaptable, with the ability to work independently and collaboratively within a team.

• Good understanding of all prevailing practices, policies and arrangements and be ready to facilitate changes undertaking in the organisation               

• Friendly, hardworking, and motivated with good self-discipline.

• Good interpersonal skills and organizational skills.

• Strong communication and people skills with the ability to work in a dynamic, multi-disciplinary team.

Interested parties, please send C.V. with expected salary and a letter outlining your motivation to work for KFBG to People and Culture Manager, Kadoorie Farm & Botanic Garden, Lam Kam Road, Tai Po, N.T. or e-mail to pn•@kfbg.org