Help shape the future of intellectual property
Established in 1984, our Hong Kong office is one of the largest and oldest specialist intellectual property practices in Hong Kong. In November 2007, Marks & Clerk merged its business with the Lloyd Wise Group giving the combined firms unparalleled representation and resources in Hong Kong, Mainland China, and South-East Asia.
Role purpose
The IP Administrator will play a pivotal role in supporting clients and attorneys throughout the life cycle of a Hong Kong patent application from filing to registration and beyond. You will communicate directly with clients, attorneys and third parties, maintain the firm’s case management system and proactively work to ensure client requirements and deadlines are met.
Principal responsibilities
Processing incoming communications & instructions to ensure that relevant data is recorded in the firm's database (Inprotech).
Creating new cases and name records on Inprotech, then starting or progressing the corresponding workflow.
Monitoring due date/reminder lists, and following up as required.
Preparing packages ready for filing/submission to the Hong Kong Intellectual Property Department (HKIPD) or client portals.
Providing administrative document management support to fee earners such as organising and maintaining electronic case files and drafting correspondence.
Being familiar with client requirements and ensuring they are consistently met.
Generating and forwarding documentation to internal staff and external clients.
Training of counterparts.
Working in compliance with the Firm’s quality management systems and policies.
Technical knowledge, professional qualifications, and experience
The successful candidate will have:
Previous experience in handling Hong Kong patent applications matters is preferred
Previous experience in using HKIPD’s e-filing system and other patent database(s) is a strong advantage
Administrative or legal secretarial experience
Strong written and verbal communication skills
Good IT skills – including MS Office and Outlook
Experience with a document management system (preferred but not essential)
General IP experience (preferred but not essential)
In addition, the successful candidate will be able to demonstrate:
A self-motivated and proactive attitude
Having the ability to multitask
A methodical approach with excellent attention to detail
Good organisation and prioritisation skills
Strong written and verbal communication skills
The ability to work under pressure and meet tight deadlines
The ability to work independently and as part of a team
Remuneration and benefits
Competitive salary dependent on qualification and experience
20 days’ annual holiday, plus statutory holidays
Hybrid working
Contributory pension scheme
Health insurance