Patent Secretary / Legal Secretary (Intellectual Property)

 Salary & Benefits:

·         5-Day Work Week

·         Flexible Working Hours

·         Generous Holiday Benefits & Medical Scheme (upon completion of probation)

 About the Role:

We are one of the oldest specialist intellectual property firm looking for a detail-oriented, highly organized, and motivated Patent Secretary / Legal Secretary to join our team. The successful candidate will provide comprehensive secretarial and administrative support, with a strong focus on procedural management including patent filing, docketing, deadline management, and client billing.

 Key Responsibilities:

·         Patent Filings & Prosecution Support: Assist in preparing and formatting filing documents, and handling official filings with patent registries (e.g., HKIPD).

·         Correspondence Handling: Assist Patent Attorneys/Agents in receiving and sending emails, in respect of official patent office notifications, foreign agent correspondence, and client communications.

·         Docketing & Deadline Management: Monitor, maintain, and update the internal patent docketing system to ensure all critical statutory deadlines are captured and met.

·         Billing & Invoicing: Prepare, issue, and manage client invoices, debit notes, and bills accurately.

·         General Administration: Perform general secretarial duties, including data entry, file management, and archiving.

 Requirements:

·         Experience: Experience in the legal field or Intellectual Property (IP) sector is highly preferred but not essential. Prior experience in the procedural management of patent filings and prosecutions (especially regarding HK, CN, US, or EU jurisdictions) is a distinct advantage.

·         Language Skills: Fluency in written and spoken English is required; proficiency in Putonghua is a strong advantage.

·         Technical Skills: Proficiency in English and Chinese word processing; experience of MS Office (Word, Excel, & Outlook) and general computer knowledge.

·         Attributes: Excellent attention to detail, strong organizational skills, and the ability to work independently under pressure to meet tight deadlines.

·         Availability: Immediate or imminent availability is highly preferred.

 To Apply:

Interested parties please send your full resume with expected salary, current salary, and availability by clicking "Apply Now" or emailing [marks-clerk]

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