Job Responsibilities:

Administrative and Secretarial Duties

• Provide high quality daily secretarial support to the Department Retail Business & Partnership department including management of the Department Heads executive calendar, handling telephone calls, schedule appointments and routing correspondence, handling confidential documents such as reports and Board papers and conduct research as assigned.
• In charge of the Departments’ administrative operations including but not limited to: meeting arrangements, coordination of documents approval sign-off, handling travel related matters, organize and maintain filing systems, manage Dept stationaries and inventories, assisting the preparation of presentation materials, database management, interdepartmental coordination, manage departmental assets and facilities, and other administrative works assigned by the Department Heads. 

Assist Department Heads to manage and coordinate departmental projects 

• Assist the department to gate keep and ensure departmental projects are orderly managed and follow-through. 
• Handle procurement and PR/PO arrangements and monitor budget spending for two departments 
• Provide timely and proactively project progress update to the Department Head respectively.
• Agency or vendor management and negotiation for projects assigned by the Department Heads.

Others

• Any other tasks assigned by supervisors

Job Requirements:

• Bachelor’s Degree in any business disciplines
• At least 8 years relevant full time working experience
• Experience as executive secretary in serving senior management is mandatory
• Strong PC skills in Excel, spread sheet, PowerPoint and English & Chinese Processing are a must 
• Good coordination, organisation and communication skills 
• Good command of written & spoken English and Chinese, Mandarin a plus
• Work proactively with initiative yet require minimal supervision
• Independent, adaptable, and skilled at managing changes
• Proficient in multitasking and delivering high-quality work under tight deadlines.Work proactively with initiative yet require minimal supervision
• Proficient in multitasking and delivering high-quality work under tight deadlines

We offer successful candidate an attractive remuneration package and excellent career prospects. Interested parties please send your resume, present and expected salary, contact details and quoting the reference number by clicking "Apply"

Visit our web site: http://www.octopus.com.hk/

The personal data collected will be used for recruitment purposes only. If you are not contacted by us within six weeks, you may consider your application unsuccessful. Personal data with an unsuccessful applicant will be destroyed 12 months after rejection of the application. During this retention period, you have the right to request for correction or destruction of your personal data at any time. Any request for the correction or destruction of personal data should be addressed in writing to our Human Resources & Administration Department.

Octopus is an equal opportunity employer and all employment decisions and Human Resources policies are administered; especially those relating to recruitment & selection, compensation & benefits, promotion & transfer, training & development and termination & redundancy; without discrimination on the basis of age, race, colour, religion, sex, national origin, marital status, pregnancy, physical and mental disability and family status but on genuine occupational qualification, job performance, employees’ ability and internal/ external relativities.