(1) To assist in handling matters relating to human resources management and personnel issues (e.g. employee compensation, retirement and posting); (2) To handle general administrative, clerical and financial matters, as well as records management; (3) To assist in preparing submissions on budget and manpower requirements; (4) To assist in handling recruitment and appointment-related matters; (5) To handle public enquiries and complaints; (6) To supervise clerical and other junior staff in the office; and (7) To undertake any other duties as assigned by supervisors.

(1) A recognised Bachelor’s degree from a Hong Kong university, or equivalent; (2) A minimum of 3 years’ post-qualification work experience in human resources management or office administration, preferably in managerial/executive positions; (3) Level 3 (Grade C before 2007) or above in both Chinese Language and English Language (Syllabus B before 2007) in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent; (4) Good verbal and written communication skills and proficiency in computer usage, including Microsoft Word, Excel and PowerPoint, as well as Chinese and English word processing skills; (5) Good organisational, analytical, interpersonal and project planning/project management skills; (6) Detail-minded, able to work independently and demonstrate the qualities of a committed and self-motivated team player; (7) Responsible and enthusiastic with a fine character and integrity; and (8) Preference will be given to candidates who have experience in administration or who have worked in the Government/public organisations.? Note: ‘Grade C’ and ‘Grade E’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to ‘Level 3’ and ‘Level 2’ respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.
Terms of Appointment: (1) 2-year contract; (2) Monthly salary $27,110; (3) Discretionary performance pay up to about 1 month’s salary in every six months; (4) 14 days’ annual leave; and (5) Gratuity payable plus Hongkong Post’s MPF contributions equal to 15% of the total basic salary drawn during the contract period.

Around $379,000 per annum + gratuity

Applicants should submit an application before 6:00 p.m. on 31 December 2025 (Hong Kong Time) through one of the means below – (i) making an online application through the Civil Service Bureau’s website (https://www.csb.gov.hk). Applicants having completed the online application should submit a resume and a detailed description of the duties of previous and present employment on or before 7 January 2026 by post to the Personnel and Appointments Section, 7/F, Hongkong Post Building, 8 Wang Kee Street, Kowloon Bay, Kowloon, or through the drop box placed at G/F, Hongkong Post Building, 8 Wang Kee Street, Kowloon Bay, Kowloon (opening hours: Monday to Saturday – 8:30 a.m. to 6:00 p.m., except Sunday and public holidays); or (ii) submitting a completed application form [G.F. 340 (Rev. 7/2023)] together with a resume and a detailed description of the duties of previous and present employment by post to the Personnel and Appointments Section, 7/F, Hongkong Post Building, 8 Wang Kee Street, Kowloon Bay, Kowloon, or through the drop box placed at G/F, Hongkong Post Building, 8 Wang Kee Street, Kowloon Bay, Kowloon (opening hours: Monday to Saturday – 8:30 a.m. to 6:00 p.m., except Sunday and public holidays). Application forms [G.F. 340 (Rev. 7/2023)] are obtainable from any Home Affairs Enquiry Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau’s website (https://www.csb.gov.hk). The new version of application form for Government jobs G.F. 340 (Rev.7/2023) has been in use with effect from 26 July 2023. Candidates should use the new G.F. 340 (Rev. 7/2023). If candidates submit the old version form G.F. 340 (Rev. 3/2013), they will be required to fill in the new G.F. 340 (Rev. 7/2023) afresh and submit it within seven days upon request. If candidates fail to submit the new G.F. 340 (Rev. 7/2023) within the stipulated deadline, their applications will not be processed further. The postmark date on the envelope will be regarded as the date of submission. Please specify “Application for the post of Assistant Manager (Administrative Services)” on the envelope. Applicants who apply through the online application system should state clearly the internet application number on each page of the documents. Please ensure that the delivery address on the envelope is correct and sufficient postage has been paid. Applicants will bear any consequences arising from not paying sufficient postage. Applications which are incomplete, late, not made in the prescribed form, submitted by fax or email, or without a resume and a detailed description of the duties of previous and present employment will not be accepted. Towards the application deadline, our online system would likely be overloaded due to large volume of applications. To ensure timely completion of your online application, it is advisable to submit the application as early as possible. Successful candidates are expected to assume duties in April 2026. Those who are not invited for interview within 8 weeks from the closing date for application should consider their applications unsuccessful.