Key Responsibilities

• Provide full spectrum secretarial and administrative support to the Head of Finance, including calendar management, meeting coordination, travel arrangements, and correspondence handling

• Assist in prepare and format financial reports, presentations, meeting papers, and minutes for management and board-level meetings.

• Assist in handling insurance claims by liaising with insurers, tracking submissions, and maintaining records; manage license registers, renewals, compliance filings, and related administrative follow-ups.

• Maintain organized and confidential filing systems, both electronic and hard copy, for finance documents, contracts, and records

• Coordinate with internal departments and external parties on finance-related meetings, deadlines, inquiries, and follow-up actions

• Monitor and track document approvals, contract renewals, and key reporting timelines to support the Finance Department’s deliverables

• Provide general office administration support to the Finance team, including procurement of office supplies and support on ad hoc projects

• Undertake other assigned tasks and projects to support department operations

 Requirements

• Bachelor holder in Business Administration, Accounting / Finance or related disciplines

• A minimum of 2 years of relevant experience in a similar capacity.

• Demonstrates meticulous attention to detail, proactive initiative, and the ability to work independently.

• Exceptional communication and interpersonal skills.

• Strong organizational skills, discretion with sensitive financial data, and ability to thrive under pressure.

• Proficient in both spoken & written English, Putonghua is a plus

• Proficient in Microsoft Office, and business communication software