Duties

The appointee will be required to: 

(a)  serve as a personal assistant to the Head of the Unit and provide administrative and secretarial support to the Head;

(b)  handle sensitive and confidential matters in a professional manner;

(c)  organise meetings and prepare meeting documents;

(d)  co-ordinate visits and events;

(e)  assist in compiling correspondence, reports and other documents;

(f)  handle information flow and maintain an effective record and filing system;

(g)  maintain very cordial relations between the Head’s office and a wide spectrum of internal and external partners and stakeholders; and

(h)  perform any other duties as assigned by the Head of the Unit or his delegates.

Qualifications

Applicants should:

(a)  recognised degree plus at least five years of relevant work experience, preferably gained from tertiary institutions;

(b)  good computer literacy;

(c)  good communication and interpersonal skills; and

(d)  an excellent command of both written and spoken English and Cantonese, with fluency in Putonghua being an advantage.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  Consideration of applications will commence on 19 March 2025 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.