Duties

The appointee will be required to:

(a)  coordinate and deliver a range of academic events, such as international conferences, distinguished lectures, ceremonies, research showcase exhibitions, seminars, delegation visits, and other activities;

(b)  manage the event team, supervise junior staff, and oversee their contributions to event planning and administrative functions;

(c)  prepare reports, proposals, speeches, web content, and other written materials related to event management;

(d)  provide secretarial and logistical support to committees and meetings as required;

(e)  handle financial matters associated with event planning and execution;

(f)   facilitate effective communication and collaboration with internal and external stakeholders; and

(g)  perform any other duties as assigned by the Director or his/her delegates.

The appointee may be required to work outside normal office hours and travel outside Hong Kong.

Qualifications

Applicants should:

(a)  have a recognised honours degree plus at least five years of relevant post-qualification supervisory experience, preferably gained from tertiary institutions or sizable organisations;

(b)  demonstrate strong problem-solving and leadership skills, with the ability to handle multiple tasks concurrently;

(c)  have excellent communication and interpersonal skills;

(d)  have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua;

(e)  have sound administrative, negotiation and presentation skills;

(f)   have a positive working attitude and the ability to work effectively as a team member; and

(g)  be proactive and result-oriented, with the ability to formulate and implement plans independently and work under pressure.

Shortlisted candidates will be invited to sit for a written test.

Applicants who have responded to the previous advertisement need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management). Consideration of applications will commence on 12 August 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.