[The appointee will provide administrative support for the establishment of a new academic unit (“Unit”) and its academic programmes. The appointee will be transferred to the Unit upon its establishment.]

Duties 

The appointee will be required to:

(a)  provide executive support to the Dean of Faculty and/or Head of Unit in managing the day-to-day operations, facilitating changes in a dynamic working environment, and supporting a wide range of operational activities related to academic programmes, research administration, quality assurance, finance and budgeting, human resources, space issues, partnership and marketing, etc.;

(b)  assist the Dean of Faculty and/or Head of Unit in planning and implementing the Unit’s strategic plan and initiatives as well as developing high-level reports, publications and audio-visual materials; 

(c)  lead and organise assorted scholarly activities;

(d)  provide secretarial services to senior management, various committees, task forces and working groups;

(e)  supervise and coach supporting staff to achieve operational effectiveness and facilitating their continuous professional development;

(f)   liaise with the internal University departments, external organisations, students and graduates; and

(g)  perform any other duties as assigned by the Dean of Faculty and/or Head of Unit or their delegates.

Qualifications

Applicants should have:

(a)  a recognised degree or above;

(b)  at least eight years of solid administrative and supervisory experience in a dynamic management environment, preferably related to academic programme administration and academic staffing matters in tertiary education institutions;

(c)  a strategic mind-set with excellent analytical, problem-solving, organisational and multi-tasking skills;

(d)  proactivity, flexibility and professionalism, with the ability to work independently and under pressure to meet tight deadlines; 

(e)  strong leadership qualities as both a team leader and team player; and 

(f)  excellent computer literacy, communication, interpersonal and presentation skills.

Shortlisted candidates will be invited to sit for a written test. 

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).Consideration of applications will commence on 25 November 2024 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.