Department: HKUST Fok Ying Tung Graduate School

Job ID: 10740

Job Posting Details

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office to oversee the entire administrative scope for postgraduate (PG) education.  It partners with academic units and other stakeholders to ensure consistent policy and quality control over all PG programs.  This includes coordinating student recruitment and admissions, as well as providing a oversight on PG students’ qualifications, graduation, and other areas related to PG affairs.

The appointee will report to the Head of PG Secretariat, in performing a range of administrative duties in regard to the oversight and support of postgraduate education. Major duties include:

• serving as a coordinator to liaise with various internal and external stakeholders on matters concerning postgraduate education;
• providing secretarial support to committees;
• supporting studentship and course management, RPg Annual Progress Reporting and Thesis Examination administration;
• supporting HKPFS administration; and
• assisting in the compilation of reports and statistics; and database management.

Applicants should have a bachelor’s degree/ associate degree with a good command of written and spoken English and Chinese, including Putonghua. The appointee should be able to work independently, and with strong interpersonal and problem-solving skills. They should also possess good computer literacy, be a good team player, well-organized, and exhibit a strong sense of responsibility.

Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Monday, 9 June 2025.  Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.