Department: School of Business and Management

Job ID: 10763

Job Posting Details

Duties include:

• Organize the office and assist the team in ways that optimize procedures, e.g., monitor level of office supplies and handle shortages
• Assist in bookkeeping, prepare budget-related requests and documents
• Assist in project coordination, handling and keeping proper records of project documentation
• Liaise with internal departments and coordinate with the team to ensure compliance with established policies and facilitate the smooth delivery of the team’s outputs
• Assist in collecting and keeping organized records of outputs from the research projects, e.g., Save and organize media records related to the research projects
• Schedule and plan meetings and appointments, as well as produce documents such as agenda and minutes of meetings
• Provide logistics support to events, meetings, and other activities
• Assist in marketing activities, including preparing online and offline marketing and promotional materials and maintaining websites and social media pages
• Create and update records, including the database of external contacts, ensuring accuracy and validity of information
• Handle general inquiries
• Perform receptionist duties and other ad hoc tasks as assigned

Requirements:

• A bachelor's degree, preferably in Business or related disciplines
• High proficiency in written and spoken English and Chinese
• A good command of MS Office (including Word, Excel, and PowerPoint)
• The ideal candidate should have an outgoing personality and a team-oriented mindset, be self-motivated and have a strong sense of responsibility.
• Knowledge in social media marketing, event management, or accounting will be advantageous.
• No experience needed, fresh graduates are welcome
• Candidates with less experience will be considered as Assistant Officer

Duration: 1 year, renewable, subject to performance and funding availability

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  

Application Procedure

In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Wednesday, 18 June 2025.  Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.