Personal Assistant to Director (Real Estate & Project Management)

Job Overview

We are seeking a highly organized, proactive, and versatile Personal Assistant to the Director. This is a dynamic role that goes beyond traditional administrative support. You will act as the Director’s right hand, managing day-to-day business and personal logistics, providing reliable executive driving services, and actively monitoring on-site building works and redevelopment projects.

The ideal candidate must possess strong communication skills, an eye for technical detail, and the ability to bridge the gap between site operations and executive decision-making.

Key Responsibilities

• Visit various property portfolios, redevelopment sites, and commercial buildings to monitor the progress of works.

• Liaise directly with professional teams, contractors, site workers, and technical consultants to gather updates.

• Prepare clear, concise daily progress reports for the Director regarding construction schedules, site safety, and quality control.

• Highlight any site delays, or deviations from building regulations immediately.

• Provide safe, reliable, and punctual chauffeuring services for the Director to and from business meetings, site visits, and personal engagements.

• Maintain the vehicle in pristine condition, ensuring regular servicing, cleanliness, and compliance with licensing/insurance.

• Plan efficient driving routes to optimize the Director's daily schedule.

• Manage the Director’s daily calendar, coordinate high-level meetings, and handle business correspondence.

• Organize, track, and archive critical project documents, contracts, and statutory submissions.

• Act as a gatekeeper and primary point of contact between the Director and external stakeholders (contractors, legal teams, and government departments).

• Handle ad-hoc personal and business tasks as requested.

Requirements & Qualifications

• Experience: Minimum of 3–5 years of experience as a Personal Assistant, Executive Chauffeur, or Project Coordinator—ideally within the real estate, construction, or building management sectors.

• Driver's License: Must possess a valid, clean Hong Kong driving license with an excellent driving record. Familiarity with local roads and traffic patterns is essential.

• Industry Knowledge: Solid understanding of general building works, fitting-out processes, or property management is highly preferred.

• Communication Skills: Excellent command of spoken and written English and Chinese (Cantonese) to effectively communicate with both site laborers and professional consultants.

• Skills: Proficient in MS Office (Word, Excel) and mobile reporting tools. Strong organizational skills with a sharp eye for detail.

• Attributes: High level of integrity, discretion, and punctuality. Able to work independently under pressure and adapt to changing daily schedules.

What We Offer

• Competitive salary package commensurate with experience.

• Discretionary performance bonus.

• Comprehensive medical benefits after 3-month of employment.

How to Apply

Interested parties please send your full resume, expected salary, and availability to rec••••@thelammagroup.com.

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