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Employer Ref: O/SHAPE(CO)/TERM_EA2/04/22
Recruit Ref: L05393088
Posting Date: 2022-04-25
Vocational Training Council
Vocational Training Council

VIBRANT AND VITAL VTC
Vocational Training Council (VTC), established in 1982, has always been at the forefront of vocational and professional education and training (VPET). As a statutory body, we exist within Hong Kong education system to ensure the skills of the Hong Kong workforce remain fresh and future ready. Our mandate to provide VPET is vital in meeting industry needs, and in fulfilling the aspirations of the quarter of a million young people and in-service workers who attend a programme every year at one of our 13 member institutions. Join us if you share our mission.

Term Executive Assistant II

School for Higher and Professional Education (SHAPE)
 
Ref. no :
O/SHAPE(CO)/TERM_EA2/04/22
 
The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC).  It offers top-up bachelor degree programmes to VTC’s Higher Diploma graduates and other sub-degree holders in collaboration with overseas universities.  Applications are now invited for the post of Term Executive Assistant II at SHAPE (Chai Wan), (Tseung Kwan O) or (Sha Tin).
 
Major Duties:
(a)  To provide support in one or more of the following areas:
      (i)  general / course administration;
      (ii)  student affairs and student admissions;
      (iii)  supplies and stores administration;
      (iv)  human resources administration;
      (v  course promotion or event organisation; and
      (vi)  data input and filing duties;
(b)  To assist in website maintenance; and
(c)  To draft simple correspondence and handle enquiries.
      
Requirements:
(a)  (i)  5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
      (ii)  A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
      (iii)  A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
*Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC's Vocational English Module Certificates is considered an alternative qualification.
(b)  Good command of both spoken and written English and Chinese, fluency in Putonghua is definitely an advantage;
(c)  Proficiency in computer software application, including MS Word, MS Excel, MS PowerPoint, MS Teams and Chinese word processing;
(d)  Good communication, interpersonal and organisational skills;
(e)  Detail-minded, able to work independently and be a good team player;
(f)  Candidates who possess knowledge/skills in Adobe software, e.g. Illustrator and Photoshop, would have an advantage; and
(g)  Preference will be given to applicants with relevant work experience.
            
Notes:
(1)  The appointee(s) may be initially posted to one of the SHAPE Offices located at Chai Wan, Tseung Kwan O or Sha Tin.
(2)  Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
(3)  The appointee(s) may be required to perform duties outside normal office hours and/or work on shift duty.


Application Procedures :
A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae, should be sent to the School for Higher and Professional Education (Central Office), Room S604, Lee Wai Lee Building, 30 Shing Tai Road, Chai Wan, Hong Kong or by email to shape@vtc.edu.hk.  Please specify on the envelope, or in subject of the email, whichever is appropriate, the reference of the post being applied for.
 
Closing date for application: 11 May 2022
 
Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.
 
The Council reserves the right not to fill the post(s).
 
Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.


    Download Application Form in PDF format


Summary
Industry:
Education / Training 
Job Category / Function:
Job Position Level:
General 
Employment Term:
Full Time 
Min. Edu. Level Req:
F.5 / HKCEE 
Minimum QF Level attained:
-- 
Total Working Exp:
-- 
Salary(HKD):
--
Benefits:
--
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