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Employer Ref: O/CLT/Term_EA2/05/24
Recruit Ref: L058279179
Posting Date: 2024-05-03
Vocational Training Council
Vocational Training Council


VTC is a vocational and professional education and training provider established in Hong Kong in 1982. With some 200,000 students across our 14 member institutions, this not only makes us VIBRANT but VITAL to the Hong Kong educational landscape. We provide a spectrum of opportunities through multiple pathways for graduates to determine their own destination, whether it is employment or further studies. If you believe that the provision of a valued choice for learners to acquire the values, skills and knowledge for lifelong learning and enhanced employability is a worthy mission, then consider joining us.

Term Executive Assistant II

Centre for Learning and Teaching
Ref. no
: O/HRD/TERM_EA2/04/24
Major Duties:

(a)  To provide administrative and logistic support for training activities / events;
(b)  To provide support in one or more of the following areas:
      (i)   general administration and human resources;
      (ii)  facilities management; and
      (iii) procurement, supplies and stores administration, including:
           (1)  tender / quotation purchases;
           (2)  preparation of monthly financial statements and year-end exercise;
           (3)  receipt and inspection of stores, condemnation and disposal of stores; and
           (4)  stores recording and stocktaking etc.;
(c)  To assist in providing secretarial support for meetings / boards of the Centre;
(d)  To perform data input and filing duties;
(e)  To draft simple correspondence; and
(f)   To handle enquiries.


(a)   (i)  5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
       (ii)  A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / "Attained" or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
       (iii)  A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
*           Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b)   Good communication, interpersonal and organisational skills;
(c)   Ability to be proactive and work independently as well as in teams; and
(d)   Good knowledge in MS Office applications, particularly in Word and Excel.


(1)   Applicants who have responded to the advertisement in the last six months need not re-apply.
(2)   The appointee(s) may be required to work irregular hours or outside normal office hours.

Application Procedures:

Application Procedures:

Interested applicants should apply for the post via email.  A completed application form [VTC-1 (Rev. 3/2023)], together with a full curriculum vitae, should be sent to

Candidates should take note of the following:

(1)   Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.

(2)   The file should be saved with the applicant’s name as “your surname and given name”, e.g. “CHAN Tai-man.pdf”.

(3)   For the email subject, please cite “Application for Term Executive Assistant II (Ref. No.: O/HRD/TERM_EA2/04/24)”.

(4)   Original and copy of other supporting documents are to be provided at a later stage upon request.


Closing Date for Application: 28 May 2024


Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only.  Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

    Download Application Form in PDF format

Education / Training 
Job Position Level:
Employment Term:
Full Time 
Min. Edu. Level Req:
Minimum QF Level attained:
Total Working Exp:
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