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Employer Ref: R2049
Recruit Ref: L0529567
Posting Date: 2021-09-15
West Kowloon Cultural District Authority
West Kowloon Cultural District Authority

M+ is a museum dedicated to collecting, exhibiting, and interpreting visual art, design and architecture, moving image, and Hong Kong visual culture of the twentieth and twenty-first centuries. In Hong Kong’s West Kowloon Cultural District, we are building one of the largest museums of modern and contemporary visual culture in the world, with a bold ambition to establish ourselves as one of the world’s leading cultural institutions. Our aim is to create a new kind of museum that reflects our unique time and place, a museum that builds on Hong Kong’s historic balance of the local and international to define a distinctive and innovative voice for Asia’s twenty-first century.

Assistant Archivist, Institutional Archivist (Ref: R2049)

(Candidate with less experience may be considered for the post of Archivist Assistant)


You will be responsible for:


  • working closely with the Institutional Archivist on the set up of new procedures aligning to museum / cultural institutions’ practices, actively contributing to their continuous development, influencing and engaging relevant stakeholders for buy-in;
  • supporting the Institutional Archivist on the daily supervision of Archives Assistants’ work, and directly managing the work of contracted staff and interns on particular projects;
  • implementing and updating the Retention Schedule; liaising and negotiating with key stakeholders across the organisation on the retention and transfer of records; contributing to the transfer process and ensuring relevant documentation is in place from the Archives perspective;
  • helping to create, implement, and train staff on Information Management initiatives; assist with creating and implementing Information Management initiatives inline with WKCDA policies;
  • arranging, describing, and preserving archival collections, including born digital collections, acquired as part of the M+ Institutional Archives and for time to time the M+ Collections Archive, including setting up cataloguing projects involving contracted staff and other museum stakeholders; and
  • working with other Archive and Library team members on the coordination of the Archives side of the M+ Research Centre including daily operations, and proposing the development of procedures or protocols based on the operational needs for the facility; and
  • working on enquires and access requests for all Research Centre collections, including working on the Research Centre circulation desk weekly.


You should:


  • possess an accredited postgraduate degree (masters or equivalent) in Archives or Records Management, or in Library/Information Science with a specialisation in Archives or Records Management;
  • have at least 3-5 years of relevant experience working with archives in an archive, library or museum, or in a records management position;
  • have extensive experience in the use of database systems and data standards to catalogue and manage archives, preferably AtoM and Alma;
  • have experience in writing and updating procedure documents underpinning archives management in an archive, library or museum;
  • have extensive experience in the physical management of archival material, including putting in place preservation procedures and working with preservation equipment suppliers;
  • have experience in managing projects, working with cross-museum stakeholders, and of leading staff working on particular projects;
  • have experience in building relationships to ensure compliance with archives and records management procedures in a large organisation;
  • be a confident self-starter with an ability to take the initiative to initiate and progress projects, while keeping the larger goals of the organisation in mind; and
  • be proficient in written and spoken English, including the ability to write and present confidently, ideally also in Cantonese.


For interested parties, please submit your application with detailed CV on or before 29 September 2021. Applicants are encouraged to submit their applications as soon as possible.  The review of applications will continue until the post is filled.

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.


For more information or contact
Ms. Linda Hung at 2200-5481

Association / Organization / Social Service / NGO 
Job Category / Function:
Job Position Level:
Employment Term:
Full Time 
Min. Edu. Level Req:
Total Working Exp:
-- (Monthly)
Yau Tsim Mong District / Tsim Sha Tsui
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