Position Purpose

The Assistant Manager supports the strategic development and execution of institutional advancement initiatives, including alumni engagement, fundraising and community relations. The role focuses on strengthening engagement across Hong Kong and Mainland China (particularly the Greater Bay Area) to enhance the schools’ alumni network and philanthropic support. 

Key Responsibilities
1. Alumni Engagement & Relations 

• Develop and execute alumni engagement strategies across Hong Kong, Mainland China and overseas cities with alumni chapters. 

• Manage and grow the alumni database, ensuring accuracy and segmentation. 

• Plan and deliver alumni events (e.g. reunions, networking sessions, school visits, regional gatherings). 

• Build and maintain relationships with alumni leaders, volunteers and key stakeholders. 

• Create engaging alumni communications, including newsletters, campaigns and social media. 

2. Institutional Advancement & Fundraising 

• Support annual giving, major gifts, and capital campaigns initiatives. 

• Conduct prospect research and donor profiling. 

• Prepare fundraising proposals, materials and impact reports. 

• Assist in donor stewardship, donor recognition and reporting. 

• Donation monitoring and reporting. 

3. Events & Community Building 

• Organise and manage advancement, alumni, and parent engagement events  

• Coordinate logistics, vendors, and stakeholder communications  

• Ensure high-quality event execution and participant experience 

4. Communications & Branding 

• Develop content including alumni stories, campaign messaging, and digital materials  

• Support website updates and advancement-related platforms  

• Manage social media and newsletter development  

• Collaborate with internal teams to strengthen brand and engagement 

5. Data, Reporting & CRM Management 

• Maintain and optimise alumni portal, gift record system etc. 

• Prepare regular reports and analytics to support decision-making 

Requirement:

• Bachelor’s degree with minimum 3 years of relevant experience, preferably in the education sector  

• Proven experience in institutional advancement, alumni relations, donor appeal and/or event management  

• Strong interpersonal and communication skills, with the ability to engage diverse stakeholders  

• Excellent organisational and project management abilities  

• Proficiency in CRM systems, database management, and digital platforms  

• Knowledge of digital marketing and social media engagement strategies  

• Detail-oriented, proactive, and able to work independently  

• Willingness to work occasional evenings/weekends and travel when required  

• High proficiency in English and Chinese in written and spoken 

(Personal data provided by applicants will be treated in strict confidence and used for recruitment purposes only. Applicants who does not receive a response within 2 months may consider their application unsuccessful. All applicants may be considered for other suitable positions with the Foundation and will be deleted from our records after 6 months from the date of application.)

We are committed to safeguarding and promoting the welfare of all the students in our care and expect all applicants to share this commitment. We align our recruitment practices to the recommendations of the International Task Force on Child Protection. Before any appointment is confirmed, we implement effective recruitment practices which include: interview, identity check, criminal record check and character/professional references.  All teachers and other adults working at YCYW schools are expected to read and comply with our Child Protection Policy and Procedures and our Adult Code of Conduct for Working with Students.