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Employer Ref: O/SHAPE(CO)/TERM_EA2/06/24
Recruit Ref: L058279211
Posting Date: 2024-06-06
Vocational Training Council
Vocational Training Council

Term Executive Assistant II

School for Higher and Professional Education (SHAPE)
Ref. no
: O/SHAPE(CO)/TERM_EA2/06/24

The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC).  It offers top-up bachelor degree programmes to VTC’s Higher Diploma graduates and other sub-degree holders in collaboration with overseas universities.  Applications are now invited for Term Executive Assistant II post at SHAPE.
Major Duties:

(a)  To provide support in one or more of the following areas:

      (i)  general / course administration;

     (ii)  student affairs and student admissions;

    (iii)  supplies and stores administration;

    (iv)  human resources administration;

    (v)  course promotion or event organisation; and

   (vi)  data input and filing duties;

(b)  To assist in website maintenance; and

(c)  To draft simple correspondence and handle enquiries.


(a)  (i)  5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR

     (ii)  A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / "Attained" or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR

    (iii)  A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;

*    Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

(b)  Good command of both spoken and written in both English and Chinese, fluency in Putonghua is definitely an advantage;

(c)  Proficiency in computer software applications, such as MS Word, MS Excel, MS PowerPoint, MS Teams and Chinese word processing;

(d)  Good communication, interpersonal and organisation skills;

(e)  Detail-minded, able to work independently and be a good team player;

(f)  Candidate(s) who possess knowledge / skills in Adobe software, e.g. Illustrator and Photoshop, would have an advantage; and

(g)  Preference will be given to applicants with relevant work experience.


(1)  The appointee(s) will be initially posted to one of the SHAPE Offices located at Chai Wan, Shatin, Wan Chai, Tiu King Leng, Tuen Mun or Tsing Yi.

(2)  The appointee(s) may be required to perform duties outside normal office hours and/or work on shift duty.

Application Procedures:

A completed application form [VTC-1 (Rev. 6/2024)], together with a full curriculum vitae, should be sent to the School for Higher and Professional Education (Central Office), Room S604, Lee Wai Lee Building, 30 Shing Tai Road, Chai Wan, Hong Kong or by email  Please specify on the envelope or in the subject of the email, whichever is appropriate, the reference of the post being applied for.

Closing Date for Application: 2 July 2024

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only.  Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

Download Application Form in PDF format

Education / Training 
Job Position Level:
Employment Term:
Full Time 
Min. Edu. Level Req:
F.5 / HKCEE 
Minimum QF Level attained:
Total Working Exp:
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