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Employer Ref: O/HRD/TERM_EA2/06/24
Recruit Ref: L058279212
Posting Date: 2024-06-07
Vocational Training Council
Vocational Training Council

Term Executive Assistant II

Human Resources Division
Ref. no
: O/HRD/TERM_EA2/06/24
Major Duties:

(a)  To provide administrative support to the Human Resources Division such as recruitment exercises, onboarding arrangement and staff meetings, etc.; 
(b)  To handle data input, data collection, filing and enquiries; and
(c)  To prepare HR related documents and draft simple correspondence.


(a)   (i)  5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
       (ii)  A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / "Attained" or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
       (iii)  A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
*           Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b)   Good communication, interpersonal and organisational skills;
(c)    Ability to be proactive and work independently as well as in teams; and
(d)   Good knowledge in MS Office applications, particularly in Word and Excel.


(1)   The appointee(s) may be required to work irregular hours or outside normal office hours.
(2)   Applicants who have responded to the advertisement in the past six months need not re-apply.

Application Procedures:

Interested applicants should apply for the post via email.  A completed application form [VTC-1 (Rev. 6/2024)]​, together with a full curriculum vitae, should be sent to

Candidates should take note of the following:

(1)   Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2)   The file should be saved with the applicant’s name as “your surname and given name”, e.g. “CHAN Tai-man.pdf”.
(3)   For the email subject, please cite “Application for Term Executive Assistant II (Ref. No.: O/HRD/TERM_EA2/06/24)”.
(4)   Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing Date for Application: 18 June 2024

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only.  Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

Download Application Form in PDF format

Education / Training 
Job Position Level:
Employment Term:
Full Time 
Min. Edu. Level Req:
Minimum QF Level attained:
Total Working Exp:
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