Employer Ref: O/SHAPE(CO)/TERM_OFF/06/24
Recruit Ref: L058279224
Posting Date: 2024-06-21
Vocational Training Council
Vocational Training Council
Term Officer

School for Higher and Professional Education (SHAPE)
Ref. no : O/CW/Term_OFF/06/24

The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC). It offers top-up bachelor degree programmes to VTC’s Higher Diploma graduates and other sub-degree holders in collaboration with overseas universities.  Applications are now invited for Term Officer post at SHAPE.
Major Duties:
(a)  To perform administrative duties in one or more of the following areas:

       (i)  Student admission and records management;

       (ii)  Academic support and quality assurance;

       (iii) System enhancement;

       (iv) Marketing and publicity activities;

       (v)  Finance and supplies matters;

      (vi)  Human resources management; and

     (vii)  General administration and facilities management;

(b)  To collate figures, compile statistical reports and perform data analysis;

(c)  To supervise and coordinate the work of clerical and supporting staff to ensure effective delivery of the collaborative degree programmes;

(d)  To assist in the formulation, implementation and review of operational policies, systems and procedures;

(e)  To provide support in events, projects and activities of the School;

(f)   To undertake committee work in various committees, boards and meetings; and

(g)  To help implement the quality policy of the operational unit.

(a)  A recognised degree or equivalent;

(b)  At least 2 years’ relevant work experience in educational institutions or comparable organisations;

(c)  Good communication, interpersonal, organisation and administrative skills;

(d)  Good problem solving, time management and team building skills;

(e)  Self-initiative, detail-minded, willingness to meet challenges and able to handle a variety of assignments with minimal supervision;

(f)   A high level of written and spoken language proficiency in both English and Chinese; and

(g)  Preference will be given to candidates with good IT knowledge and skills.

(1)  Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply.

(2)  Shortlisted candidate(s) will be required to take a written assessment.

(3)  The appointee(s) may be required to work on irregular hours and perform duties on Saturdays and Sundays as necessary.

(4)  Candidates who are immediately available would be preferred.

Application Procedures:
A completed application form [VTC-1 (Rev. 6/2024)], together with a full curriculum vitae, should be sent to the School for Higher and Professional Education (Central Office), Room S604, Lee Wai Lee Building, 30 Shing Tai Road, Chai Wan, Hong Kong​ or by email shape@vtc.edu.hk​.  Please specify on the envelope or in the subject of the email, whichever is appropriate, the reference of the post being applied for.
Closing date for application: 3 July 2024
Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.
The Council reserves the right not to fill the post(s).
Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

Download Application Form in PDF format


Education / Training 
Job Category / Function:
Job Position Level:
Employment Term:
Full Time 
Min. Edu. Level Req:
Minimum QF Level attained:
Total Working Exp:
2 or above 
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