Job Responsibilities:

• Liaising with suppliers and contractors to carry out repairs and maintenance works, procurement and refill stocks for the furniture, equipment, stationery and consumed items etc. on a timely manner
• Act as conduit between office contractors, Building Management office and internal management
• Organize flower arrangement for the office or on special occasions, or in regular basis
• Maintain updated list of security access card information and key inventory
• Monitor office cleanliness, ensure office premises are in good condition and liaise with building office management where necessary
• Cost allocations for suppliers and contractors
• Assist in the preparation of various projects and maintenance works
• Handle daily operation including security services, maintenance, cleaning services and move, add, change works
• Arrange and setup the Internal office event
• Greeting clients & guests with professional manner
• Pantry refreshment order arrangement
• Ensure proper maintenance of equipment in conference rooms and replace on time
• Update telephone list in conference rooms, pantry, general office and reception area time to time
• Assist to set up meetings including VC meeting whenever necessary
• Monitor reception area cleanliness and ensure a quality working environment at all times and report if anything needs to be fixed up or replaced
• To assist in ad hoc duties required by fee earners (e.g. catering etc.)
• Arrange seating for new joiners, placements, trainees, visitors as well as coordinate seat/room moves with staff and General Office
• Liaise with IT for the provision of computers, telephones and PIN numbers for new joiners, trainees, placements and visitors, and maintain up to date records
• Handle staff enquiries, requests and complaints
• Backup receptionist duties as and when needed
• Any other ad hoc work as directed by the Administration & Facilities manager

Job Requirements:

• Form 5 / Hong Kong Diploma of Secondary Education Examination or above
• At least 1-2 years of facility management's experience
• Excellent English written and verbal communication
• Excellent Cantonese / Mandarin written and verbal communication
• Strong commitment to quality / delivery and a customer service culture
• Ability to deal with staff of all levels
• Quick and confident and have a solution driven aptitude
• Adaptable to change
• Use own initiative and organize own work schedules within broad guidelines agreed with the Facilities Manager
• Proactive to identify areas where development /change is required and to co-ordinate with Management and staff as necessary
• Ability to deal with unpredictable problems quickly and calmly
• Willingness to work unsociable hours in exceptional circumstances

We offer attractive remuneration package and fringe benefits such as 5 days work, 15 days of annual leave, group medical, dental and life insurance coverage to the successful candidate.  In addition, you will have an opportunity to work in a reputable company with excellent career exposure.  Interested parties, please click hk.resourcing@williamslea.com to submit your application.

All information provided will be treated confidentially and used solely for recruitment purpose.