Department: School of Business and Management

Job ID: 10295

Job Posting Details

The School of Business and Management is seeking a high-caliber individual skilled in project administration to join the Fintech and Green Finance Projects Team.

The appointee will supervise a small team of administrative staff responsible for assisting project leaders in multiple research initiatives focused on fintech and green finance. Reporting to the project leaders, the appointee will work with a project manager to achieve project goals, ensure seamless delivery, and promote awareness of research outcomes and impacts through events and marketing campaigns.

Key Responsibilities:

• Manage project progress and adapt work as necessary;
• Prepare all required materials and create detailed reports for project reviews;
• Oversee all incoming and outgoing project documentation;
• Administer meetings, including those for the projects’ Executive Committees and Advisory Boards;
• Manage a team of administrative staff and coordinate with project teams and research staff to facilitate smooth project delivery;
• Foster and maintain relationships with project partners;
• Identify notable outcomes and impact of the team’s initiatives and produce publicity materials
• Optimize and improve processes and the overall approaches as needed;
• Conduct research to understand industry developments and trends;
• Support ad-hoc projects or administrative tasks as required by new development needs; and
• Perform any other duties as assigned.

Requirements:

• A bachelor's degree, preferably in business administration, management, or communications;
• A minimum of 7 years' work experience, including at least 1 year in a supervisory role;
• Experience in project administration or management within a higher education institution or similar setting;
• Excellent written and verbal communication skills in English and Chinese;
• Ability to multi-task and manage various project elements simultaneously;
• A leadership mentality and a team-oriented mindset;
• Strong problem-solving and conflict resolution skills;
• Big-picture thinking and vision, with attention to detail; and
• Self-starter who thrives under pressure.

(Duration: 2 years, renewable subject to performance and funding availability)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided where applicable.  A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Thursday, 31 October 2024.  Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.