Duties

The appointee will be required to:

(a)   administer academic programmes of the Faculty and handle student administration matters;

(b)   provide support for quality assurance, professional accreditation, and Teaching and Learning (T&L) related matters;

(c)   prepare policy and meeting papers, publicity materials, news entries as well as other publications;

(d)   plan and organise Faculty events, promotion and student activities;

(e)   assist the Faculty Secretary in office management matters, and supervise supporting staff for the day-to-day operation of the Faculty Office;

(f)    provide secretarial service to committees and / or working groups;

(g)   liaise with University's internal departments, external organisations and students; and

(h)   perform any other duties as assigned by the Dean of Faculty and the Faculty Secretary or their delegates.

Qualifications

Applicants should have: 

(a)  a recognised degree with at least five years of solid programme administrative and supervisory experience, preferably in academic programme administration in tertiary education institutions;

(b)  an excellent command of written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(c)  a strategic mind-set with exceptional analytical, problem-solving, organisational, multi-tasking, interpersonal and leadership skills;

(d)  high self-motivation, and the abilities to balance multiple tasks and different priorities;

(e)  proactivity, flexibility, and professionalism, along with the abilities to work independently and effectively under pressure to meet tight deadlines; and

(f)   sound computer literacy, including Chinese word processing, PowerPoint and Excel.

Applicants will be considered for an appropriate rank depending on their qualifications, background and experience, including supervisory and independent work experience.

Shortlisted candidates will be invited to sit for a written test.

Applicants who have responded to the previous advertisement need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  Consideration of applications will commence on 10 December 2024​ until the position is filled.​  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.