The Faculty is seeking a dedicated and detail-oriented individual for a dynamic role supporting our academic community and stakeholders. The successful candidate will engage with multiple units to facilitate human resources initiatives and promote the Faculty's scholarly activities through effective communication and publication efforts. Exceptional proficiency in both English and Chinese is required. This position is ideal for those looking to advance their careers in academic administration while making a meaningful impact within the university community.
Duties
The appointee will be required to:
(a) support the Faculty and its constituent Departments on Human Resources matters and staffing exercises, including but not limited to University Strategic Hiring Schemes and Faculty Staff Awards;
(b) assist in publication matters of the Faculty Office, including content creation for the monthly Faculty ebulletin and various social media platforms, as well as editorial work for the "Construction and Environment Magazine";
(c) assist in the planning and coordination scholarly activities of the Faculty, including annual Congregation and public lectures / seminars, etc.;
(d) provide logistical and secretarial support to committees and meetings, including preparation of meeting documents;
(e) assist the Faculty Secretary in office administration and operation, including but not limited to coordination of assorted ad hoc exercises and maintenance of the Faculty's database, etc.;
(f) liaise with the University's internal units, external stakeholders of the Faculty, and handle general enquiries; and
(g) perform any other duties as assigned by the Dean of Faculty, Faculty Secretary or their delegates.
Qualifications
Applicants should:
(a) have a recognised degree with at least two years of relevant post-qualification work experience;
(b) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;
(c) have good communication, interpersonal, analytical, problem-solving and organisational skills;
(d) be able to work independently while managing sensitive matters with discretion and prudence;
(e) be well-organised and detail-oriented;
(f) have good computer literacy, with proficiency in Microsoft Word, Excel, PowerPoint and Chinese word processing; and
(g) have strong self-motivation, with the ability to balance multiple priorities and work independently.
Candidates with less relevant experience will also be considered. Shortlisted candidates will be invited to sit for a written test.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Application
Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general). Consideration of applications will commence on 7 February 2025 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.
PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect. To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.