Various Operational Units

Ref. no : C/VOU/EA2_LS/03/25-AP2

Major Duties:

(a)To provide circulation counter services, lending the circulating items including portable computers, electronic devices; handling patrons with outstanding loans and charges;
(b)To perform book shelving, shelf-reading, stocktaking exercise and weeding exercise;
(c)To provide support in processing different types of materials, including books, periodicals and multi-media items;
(d)To assist in graphic design and preparing posters and leaflet for library materials promotion;
(e)To assist in managing social media marketing tools, such as Instagram, Facebook and YouTube to promote library collections, facilities, services and events;
(f)To assist in organising library activities and leading library tours;
(g)To assist in acquisition for monographs, non-print materials, e-resources materials, serials and other library materials;
(h)To perform cataloguing of new books and audio-visual materials; 
(i)To assist in reviewing library collections and conducting periodical weeding exercise; and
(j)To answer general enquiries and carry out general clerical duties.

Requirements:

(a)(i)Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
    (ii)Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
    (iii)Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR
    (iv)A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
    (v)A recognised Associate Degree / Higher Diploma or above.

*Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

^“Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.

(b)Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint, MS Teams and Chinese word processing; preferably proficiency in video editing software and graphic design software;
(c)Proficiency in English and Chinese, preferably with knowledge of Putonghua;
(d)Good communication, interpersonal and organisational skills;
(e)Ability to work independently and be a good team player;
(f)Good work initiative and customer-orientated; and
(g)Possession of related library qualifications and work experience of Integrated Library System (ILS) e.g. Alma will be an advantage.

Notes:

(1)Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply.
(2)The appointee(s) will be required to work irregular hours or shifts and perform duties on Saturdays when necessary.
(3)The appointee(s) may be posted to any operational units to meet the Council’s operational needs.

Application Procedures :

Interested applicants should apply for the post via email. A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to vtchro-job@vtc.edu.hk.

Candidates should take note of the following:
(1)Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2)The file should be saved with the applicant’s name as “your surname and given name”, e.g. “CHAN Tai-man.pdf”.
(3)For the email subject, please cite “Application for Executive Assistant II (Library Service) (C/VOU/EA2_LS/03/25-AP2)”.
(4)Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application: 8 April 2025

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

Download Application Form in PDF format