Department: HKUST Fok Ying Tung Graduate School

Job ID: 10706

Job Posting Details

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office to oversee the entire administrative scope for postgraduate (PG) education.  It partners with academic units and other stakeholders to ensure consistent policy and quality control over all PG programs.  This includes coordinating student recruitment and admissions, as well as providing a oversight on PG students’ qualifications, graduation, and other areas related to PG affairs.

The appointee will assist the Head of PG Secretariat in performing a range of administrative duties in regard to the oversight and support of postgraduate education. Major duties include:

• serving as a coordinator to liaise with various internal and external stakeholders on matters concerning research postgraduate education;
• providing secretarial support to committees including vetting proposals, preparing meeting papers, drafting committee minutes and following through the implementation of decisions made by the committees;
• preparing postgraduate-related guidelines and manuals in compliance with academic requirements, and monitor the implementation;
• coordinating the re-engineering and automation of PG-related operations;
• supporting studentship administration;
• assisting in the compilation of reports and statistics; and
• coaching and supervising junior staff.

Applicants should have a recognized bachelor’s degree with at least 3 years of relevant work experience, which preferably includes experience in local tertiary education institution(s). The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and number skills with meticulous sense and sound judgement.  The candidate should also be a good team player, well-organized, with a strong sense of responsibility, and able to work independently in a dynamic working environment.

Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Thursday, 22 May 2025.  Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.