[Appointment period: twelve months initially, with possibility of further appointment]

Duties

The appointee will be required to:

(a)  provide general support to the Department’s academic programmes and related centralised exercises such as admission, class time-tabling, subject registration and examination;

(b)  liaise with internal units and external organisations, including professional bodies;

(c)  assist in the organisation and operation of special projects, events and functions;

(d)  assist in compiling reports; 

(e)  assist in general office administration and maintain effective record system and database; and

(f)   perform any other duties as assigned by the Head of Unit or his delegates.

Qualifications

Applicants for the Executive Assistant post should have a recognised degree or an equivalent qualification, preferably with one to two years of post-qualification administrative experience.

Applicants for the Senior Administrative Assistant post should possess five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics; with at least five years of relevant administrative experience.

Applicants for the Administrative Assistant post should possess five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics.

For all posts, applicants should:

(a)  have good hands-on computer skills, e.g., MS Word, Excel, etc.;

(b)  have good communication, teamwork and interpersonal skills;

(c)  be able to work independently and proactively; and

(d)  have a good command of both written and spoken English and Chinese, with fluency in Putonghua.

Shortlisted candidates may be invited to sit for a written test

Conditions of Service

A highly competitive remuneration package will be offered.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).Consideration of applications will commence on 20 January 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.