[Appointment period: four months]

Duties

The appointee will be required to:

(a)  provide daily secretarial support to the Director of PolyU Academy for Interdisciplinary Research;

(b)  organise meetings, coordinate events / delegation visits, and handle travel and accommodation arrangements;

(c)  assist in preparing reports and presentations;

(d)  provide administrative support to research projects;

(e)  handle sensitive and confidential matters and information flow in a professional manner;

(f)   maintain an effective record keeping and filing system;

(g)  liaise and coordinate effectively with the internal and external stakeholders; and

(h)  perform any other duties as assigned by the Director or his/her delegates.

Qualifications

Applicants should:

(a)  have a recognised degree with at least five years’ relevant post-qualification work experience, preferably gained from tertiary institutions;

(b)  have strong problem-solving, multi-tasking, communication and interpersonal skills;

(c)  be highly self-motivated, able to work independently and handle sensitive matters with alertness and prudence;

(d)  be well-organised and highly attentive to details;

(e)  have the ability to work under pressure and meet tight deadlines;

(f)   have good computer literacy with proficiency in Microsoft Word, Excel, PowerPoint and Chinese word processing; and

(g)  have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage.  

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  Consideration of applications will commence on 23 February 2026 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.