Working Environment

Successful candidates will join our Sales & Consulting team, responsible for manages the end-to-end tender process, coordinating proposal submissions, and providing daily sales support like preparing of quotations to our sales teams.

For successful candidates, we will offer comprehensive training.

Key Responsibilities

Tender & Bid Management

• Coordinate Submissions: Assist sales team leader or consultant to manage the end-to-end tender process, from identifying tender details to final submission, ensuring compliance with all requirements.
• Compliance Check: Ensure all returnable documents are completed and that internal teams adhere to submission timelines.
• Portal Maintenance: Update company documents on tender paths and manage tender briefing meetings. 

Sales Administration

• Quotation Support: Generate, track, and follow up on sales quotes and invoices.
• Housekeeping of quotation templates: Coordinate with sales, consultant or management in maintaining an up-to-date quotation version of our core products or systems. 

Administrative Support

• Documentation & Reporting: Maintain up-to-date sales records, contract documentation, and tender libraries.
• Liaison: Coordinate with internal departments (sales, marketing and consultants) to ensure smooth operations.
• Sales Tracking: Report on tender outcomes, validity extensions, and assist with sales reporting upon request. 

Requirements

• Experience: Previous experience in administration, specifically with tenders, bids, or sales support, is highly valued.
• Attention to Detail: Exceptional accuracy in producing quotation, documents, and reviewing tender returnable.
• Communication: Good verbal and written communication skills to liaise with internal stalk holders.
• Time Management: Ability to manage multiple priorities and meet strict, non-negotiable deadlines.
• PC Literacy: Proficiency in MS Office Suite, particularly MS Word, Excel, and CRM software. 

Qualifications

• A Certificate/Diploma in Administration or a commerce degree is preferred but not essential.
• Previous experience in the IT, engineering, or related industry will be an advantage. 

Performance Metrics

• Submitting 100% of tenders before the deadline.
• Achieving a high percentage of compliant submissions.
• Data integrity within the CRM.
• Speed and accuracy of quote generation.