JOB REQUIREMENT

JOB SUMMARY:

The Company Secretarial Associate/Manager shall support all corporate governance, statutory compliance, and secretarial functions of the corporate office of Dorsett Hospitality International. The role involves ensuring compliance with local and international corporate laws, supporting the Board of Directors and senior management, managing group subsidiaries’ statutory obligations, and coordinating with external regulators, legal advisers, and auditors. This position is critical to maintain transparent governance practices across multiple jurisdictions in which the Group operates.

Principal Accountabilities

• Support all corporate secretarial functions for the company and its subsidiaries across multiple jurisdictions.  

• Prepare and maintain corporate records, minutes of Board and Committee meetings, resolutions, and statutory registers.

• Draft and review corporate documents such as board resolutions, directors’ reports, and shareholder agreements.  

• Manage annual corporate filings, entity renewals, and cross-border compliance for various group entities.  

• Ensure full compliance with statutory and regulatory requirements, including timely filings with company registries and regulatory authorities.  

• Advise Senior Management on corporate governance matters, best practices, and regulatory updates.  

• Support the organization in preparing for Board Meetings, Annual General Meetings (AGMs), and shareholder communications.  

• Coordinate with internal stakeholders (e.g., Finance, Legal, Treasury, and Operations teams etc.) to ensure consistency in governance, group structures and risk management.  

• Liaise with external stakeholders (e.g., lawyers, auditors, vendors, and regulatory bodies etc.) on corporate governance and compliance matters.  

• Travel may be required for special projects, depending on strategic priorities and operational needs.

• We will consider the role for Manager or Associate level, depending on the final candidate’s experience and capabilities

PERSON REQUIREMENT:

Education Level

• Bachelor’s Degree (Master’s preferred)

Field of Study

• Law  

• Corporate Governance  

• Business Administration  

• Accounting or Finance related disciplines  

Area of Experience

• Minimum 5-8 years of relevant experience in corporate secretarial practice.  

• Prior experience with multinational or hospitality groups preferred.  

• Proven track record in handling cross-border entity management in complex group structures.  

Other Professional Qualifications / Technical Skills / Knowledge Required

• Membership with a recognized professional body such as ICSA / CGI (Chartered Governance Institute) or equivalent preferred.  

• Strong knowledge of corporate governance frameworks, company laws, and regulatory compliance (local and international).  

• Excellent organizational, analytical, and communication skills.  

• Ability to manage multiple priorities under tight deadlines.  

• High level of integrity, confidentiality, and attention to detail.  

• Experience in stakeholder management and board administration.  

 Language Proficiency

• Fluent in English, Cantonese and Mandarin